Live example
A vendor quotation, answered before anyone opened it.
This is a real quotation that arrived at operations-eden@agentmail.to. The desk read the PDF, matched the supplier and the part, checked the plant's own costs and buying rules, then wrote the counter offer. Nothing below was guessed. Every number came from your records.
1. Mail arrives
The supplier emails a PDF. The desk files it against the right company, party and part.
2. Records checked
Costs, stock, past purchases and the buying rules decide the number.
3. Reply sent
A signed counter offer goes back, and the whole step is logged on the record.
What the supplier sent
Mahalaxmi Polymers Pvt Ltd
Bhosari MIDC, Pune 411026 · GSTIN 27AACCM4412J1ZP
Quotation MP/Q/2026-1184
Dated 16 Sep 2026 · Valid 15 days
| # | Description | Quantity | Rate | Value |
|---|---|---|---|---|
| 1 | Epoxy Resin LY556, imported, 200 kg drumCC-EPX-RESIN | 500 kg | ₹1,268.00 | ₹634,000.00 |
| 2 | Hardener HY951, 20 kg canCC-EPX-HARD | 50 kg | ₹412.00 | ₹20,600.00 |
- Basic value
- ₹654,600.00
- Freight, Pune delivered
- ₹4,500.00
- GST 18 percent
- ₹118,638.00
- Total payable
- ₹777,738.00
- Delivery
- 45 days from firm order
- Payment terms
- 30 days from invoice
What the desk checked
The model reads and explains. The money is worked out by fixed plant rules, so the same quotation always gives the same answer.
Verified cost basis
₹1,180.00 / kg
Cost verified 18 Jul, imported material
Quoted rate
₹1,268.00 / kg
7.46 percent above the verified basis
Buying rule SOP-PUR-04
Max 4 percent over basis
Counter offer required above that
Deterministic target
₹1,227.20 / kg
Calculated by the plant rules, not by the model
The reply that went back
To purchase@mahalaxmipolymers.in · from operations-eden@agentmail.to · sent 16 Sep 2026, 11:42
Re: Quotation MP/Q/2026-1184, Epoxy Resin LY556
Dear Mr Kulkarni,
Thank you for the quotation dated 16 September. We have read it against our current buying position for LY556 at Pune.
Our verified landed basis for this grade is ₹1,180.00 per kg, and our purchase rule allows up to 4 percent over that basis for imported resin. On that footing we can place a firm order at ₹1,227.20 per kg for 500 kg, freight included as quoted, GST extra at 18 percent, payment 30 days from invoice.
If you can confirm this rate along with delivery inside 45 days, we will release the purchase order the same day. Hardener HY951 at ₹412.00 per kg is acceptable as quoted.
Warm regards,
Operations desk, Composite Crafts
Plant Pune
Logged against supplier Mahalaxmi Polymers, part CC-EPX-RESIN and quotation MP/Q/2026-1184. Rule applied SOP-PUR-04. Confidence 0.96.
Try it with your own quotation
Email a PDF to operations-eden@agentmail.to and watch the thread appear.